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How do I create or edit a Role Play?

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Creating/editing a role play

A programme consists of one or more segments containing one or more Role Plays. Each Role Play consists of the following fixed components: 

  • Preparation: explanation of the theory needed for the exercise. 
  • Description: description of the situation and assignment. 
  • Exercise: this part is central to the role plays. The student is shown a video to which they have to respond. In this way, students can immediately practice with the theory from the preparation. 
  • Assessment criteria: self-assessment criteria that are linked to competencies. 
  1. If you want to create a new role-playing game, click on the plus icon. 
  2. To edit an existing role-playing game: 
    1. Hover your mouse over the roleplay you want to edit. A menu will appear in the top right corner of the role-playing tile. 
    2. Click on the arrow to expand the menu.  
    3. Then click Edit to customize the content of the role play.  
  1. Add a Title.
  2. Save your changes or go for Save and next to go to the next Role Play in the programme.

Preparation

The preparation part is optional. When a student starts a role play, they can first look at the preparation. Then the student starts the exercise.  

  • You will cover all the competencies you test in the preparation. You explain all competencies clearly and concretely. You don't tell what it should not look like, but rather what it should look like. You can add example videos for clarification.
  • You can add example questions, where you already check the correct answer for multiple choice questions.  

In de voorbereiding kun je door middel van een video, tekst en/of afbeeldingen de benodigde theorie voor de oefening uitleggen. Met behulp van meerkeuze- of open vragen kun je vervolgens testen of de deelnemer de theorie begrepen heeft.

  1. Click the arrow to edit the Theory:
    1. First of all, you can add a video explaining the theory. You can also insert an image instead of a video.
    2. In the text box below you can place accompanying text.
  2. Optionally, add a Sample question. For example, you can have students answer a multiple-choice or open-ended question with which the student can check whether he/she has understood the theory. To do this, click on Example/question 1:
    1. Optionally upload a video.
    2. Choose the desired question type (Multiple Choice or Open Question).
    3. Fill in the question.
    4. If you have chosen a multiple choice question, fill in the answer options, possibly with a video, file or feedback. Check Correct next to the correct answer option. Note: when answering the sample questions, the student only sees whether he/she has an answer right or wrong. In case of multiple correct answers, choose an answer option All of the above answers are correct and mark them as correct.
  3. Add a second example if necessary. 

Tips for example videos: 

  • By first showing a wrong example and then a good example, you quickly show the main point of the theory clear. Make sure that the sample videos are short and to the point.  
  • Make the examples recognisable to students. You can do this by writing out dialogues in colloquial language and by connecting to practice.  
  • Provide a recognisable environment and realistic actors. When the actors have to show a certain emotion, write it down clearly in the script. In example videos, the actors are talking to each other and therefore do not have to look into the camera.

Description

The student is shown two texts before they start the exercise, a description of the situation and of the assignment:

  1. Describe the Situation of the exercise. What exactly happens, and what additional information, if any, is needed to do the exercise?
  2. Describe the Assignment of the exercise. Indicate what you expect from the student.

Tips for descriptions:

  1. Make sure the situation fits perfectly with the assignment video, so not write 'he' when a 'she' speaks.
  2. Make sure that there is no disguised assignment in the situation. Clearly separate the situation and assignment.
  3. Make the assignment feasible. For example, make sure that the student does not have to pay attention to twelve things at once.
  4. Don't make the assignment too easy and not too difficult.

Exercise

  1. In the Exercise Video  field, click Upload to upload a video or audio clip. This is the stimulus video or audio recording that the student needs to respond to. Once saved, a video is automatically cropped for all different devices, so the video looks its best on any device.
  2. If you don't want the video to be cropped (for example, because there is text across the entire width of the screen, or because there are relevant things on the sides of the screen), click Options (advanced) and check Don't crop video for mobile. You can also set the maximum recording time for the student here (this is set to 60 seconds by default, which is usually enough).

Tips for exercise videos:

  • To encourage students to do exercises multiple times, it is important not to make the exercise videos too long. Assume 5 to 15 seconds.
  • You outline the context in the situation description, so you don't have to put it here.
  • The actor speaks directly to the student. So they look into the camera.
  • Always write down an emotion with these types of videos and make sure the text is in colloquial language. This can also include slips of the tongue or coughs.

Please note: The longer the recording time, the more time and space is required to store the video. In some cases, this can lead to problems with the video being uploaded to the server. If a student experiences problems, he or she can contact the support department of TrainTool directly during working hours: Email: [email protected] tel: +31 (0)30 – 8906 555 (9:00 - 17:00).

Recording method and autocue (optional)

  1. Decide whether the student should respond to the assignment video using a recording or if he/she should answer a number of multiple-choice questions.
  2. Choose exactly what the student is recording: Camera (video and audio) or Microphone (sound only).
  3. Check Enable autocue if you want to turn the exercise into an autocue exercise.
    • Click in the Autocue script field to enter a text that appears on the screen as soon as the participant starts the exercise.
    • If you check the box Allow trainee to modify this text, the student will be given the opportunity to adjust your text to his or her own liking. Note: if you want the participant to make up his or her autocue text himself, type a text like "Fill in yourself" in the autocue script text box. Otherwise, the program thinks there is no autocue.

Preview to make sure the autocue text is displayed correctly:

  1. Click Save Role Play to return to the programme.
  2. Then click Preview in the top right corner  to view the programme as a student.

Criteria

An important part of the role plays are the assessment criteria. These appear at the end of each exercise so that the student, peer or coach can determine whether the student has successfully completed a role play. The student can watch the recording and tick the assessment criteria that he/she sees in his/her recording. You can add up to six assessment criteria per roleplay.

  1. Fill in the Criteria of which you assess the Competencies.
  2. Select a Competency from the list to which the assessment criterion applies. You can attach several criteria to one competency.
  3. Optionally, add an example.
  4. Click on Manage competencies to add a new competence if necessary.

If you have set up a measurement, the total score of the student is determined on the basis of the score on the competencies specified here. Both the student and the coaches/administrators can keep track of how the student scores on certain skills and how these skills develop during the programme. Go to Adjust segment settings for more information on how to set up measures and determine scores.

  • When you're all set, click Save Role Play to return to the programme.

TrainTool is always willing to think along and give advice on the design of your programme (adapted and own content). Ask the ICT support person of your faculty to make a request to TrainTool for a final check. Then your participants can get started with a relevant and well-structured training programme.

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