If you want to start a Teams meeting and use the meeting equipment provided by Audiovisual Services, read on to learn how to use it.
Please note: For technical questions about using Teams and other IT products, please contact the IT help desk.
Table of contents
Contents of the suitcase
The hybrid set includes
A tripod and a small case containing:
- Webcam / Yealink UVC30
- Microphone USB cable / Samson UB-1
- USB-hub
- USB extension cable
- 2x USB-A to USB-C adapter
Webcam tripod
Always check that the tripod plate is included; it may still be attached to the webcam.
Connecting the webcam and microphone
- Connect the webcam directly to your laptop using the USB cable. The webcam can be positioned anywhere around the teacher’s desk.
- Connect the microphone to your laptop using the USB cable. If necessary, you can connect the microphone to a USB hub. Position the microphone as close as possible to the speaker(s).
Do not connect the webcam to your laptop via a USB hub. Always connect the webcam directly to your laptop using the webcam’s USB cable.
Setting up the microphone and camera
Start the meeting
When you start a meeting in Teams, a screen will appear where you can choose which camera, microphone and speakers you want to use.
Basically, this screen lets you select the right camera, microphone, and speakers. This screen can be a bit confusing, so if you're having trouble figuring out what to do, move on to the next section.
Select the camera
Once the meeting has started, select and verify that the correct camera is selected. Here’s how to do it :
- Click the small down arrow at the top of the bar, to the right of “Camera.”
- Select the connected camera here. For the hybrid set, this is the Yealink UVC30
You'll always see the camera on your own laptop or other device in this list, you should never select this. - Select “None” under “Backgrounds” so that you appear clear and in focus.
Selecting the microphone and speakers
After selecting the correct camera, choose the microphone you want to use.
- Click the small down arrow at the top of the bar, to the right of “Microphone.”
- First, select the sound source under “Speaker.” In most cases, this will be the room's sound system, not your own laptop.
Some of the options you may encounter in the classrooms on campus include:
Extron
AMX
Crestron
You'll also always see the audio output for your own laptop or other device in this list. You generally never select that one. So it may be that you need to choose an option other than the ones listed above. - Set the desired volume for the speakers. This determines how loud the sound from the other side will be coming through your speakers.
- Choose the right microphone now. For the hybrid set, this is the Samson UB1
- In a classroom, the speaker may be standing farther away from the microphone. To prevent the noise-canceling feature from cutting off the speaker’s voice, it’s best to always turn this option off.
Contact
For questions or issues regarding audiovisual equipment, please contact Audiovisual Services.
Phone: (024-36) 12680 (available on weekdays between 8:00 a.m. and 4:30 p.m.)
Mail: [email protected]
For IT-related questions and technical issues, please contact the IT help desk.
Phone: (024-36) 22222
Mail: [email protected]